Brittany Bays
planning guide
Cincinnati
My 15 years of experience as a photographer have immersed me in the beautiful world of weddings. Throughout my career, I’ve had the privilege of witnessing hundreds of weddings unfold—from the intricate details of decor to the emotional moments shared between couples and their families.
Over the years, I've collaborated closely with talented wedding planners and other vendors, which has given me valuable insights into the planning process. I’ve learned what makes weddings successful, what common challenges arise, and how to ensure that the day flows smoothly.
Wedding planning can seem overwhelming at first, but with the right steps, you’ll be able to design a day that truly reflects your unique love story. As you dive into planning, here’s a guide to help you get started. I’m here to support you in creating a wedding day that’s not only stunning but also deeply personal and reflective of your unique love story.
Let the journey begin!
"The best thing to hold onto in life is each other."
— Audrey Hepburn
One of the best decisions you can make early on is whether to hire a wedding planner. Here are some key benefits to consider:
Consider Hiring a Planner
-
Wedding planners have extensive experience in organizing weddings and can provide invaluable insights. They understand the nuances of the industry, including vendor relationships, timelines, and logistics, which can help you avoid common pitfalls.
-
Planning a wedding can be a full-time job. A wedding planner takes on the heavy lifting, allowing you to focus on enjoying the process rather than getting bogged down in details. They handle the research, communication with vendors, and coordination of logistics, freeing up your time for other priorities.
-
A planner can help you create and stick to your budget. They know how to allocate funds wisely, and recommend vendors that fit within your price range.
-
Weddings can be stressful, and having a planner by your side can significantly reduce anxiety. They’ll manage any unexpected issues that arise on the day of the wedding, allowing you to relax and enjoy every moment.
-
Planners are skilled at bringing your vision to life. They can help you refine your ideas, suggest themes, and provide design concepts that align with your personal style. Their expertise can transform your dreams into reality, resulting in a cohesive and beautifully executed event.
-
On your wedding day, the last thing you want to worry about is coordinating timelines, managing vendors, or troubleshooting issues. A wedding planner ensures that everything runs smoothly, from the setup to the ceremony and reception. They serve as the point of contact for all vendors, allowing you and your families to focus on celebrating.
-
When things don’t go as planned (which can happen!), a wedding planner is a pro at finding quick solutions. Their experience allows them to anticipate potential challenges and address them before they become significant issues, ensuring a seamless experience for you and your guests.
Planner
recommendations
Here are a few wedding planners I know personally, have worked with and provide exceptional service:
Build a Team You Trust
From your planner to your florist and videographer, surrounding yourselves with a team you trust will make a world of difference. Choosing vendors who understand your vision and bring their expertise will make the process smoother and your day stress-free.
Vendor
recommendations
Here’s some of my favorite vendors that I’ve had the pleasure of working with:
Rehearsal Dinner + Welcome Party Venues
Cincinnati offers a range of incredible venues that make for memorable rehearsal dinners or smaller celebrations. Whether you're seeking a cozy, intimate setting or a grand space with architectural charm, there are local spots that will suit your style. Some of my favorite places blend elegant ambiance with top-notch service, creating the perfect atmosphere to kick off your wedding weekend. I've had the pleasure of photographing at many of these locations, and I know they’ll add something truly special to your celebration. Here are a few recommendations that might be just what you're looking for!
-
![Art Deco building with clock, flowers in foreground.]()
Union Terminal
Housed in a stunning Art Deco landmark, this historic space offers a unique and grand setting that will captivate your guests. With soaring ceilings, beautiful architectural details, and a distinctive ambiance, Union Terminal provides a backdrop that blends elegance with a touch of nostalgia. Whether you’re hosting an intimate dinner or a larger celebration, their versatile spaces and dedicated team will ensure a seamless and memorable evening.
-
![]()
Mercantile Immersive
Mercantile Immersive is one of Cincinnati’s most distinctive wedding venues, offering a fully transformable space where light, sound, and design come together to create an experience unlike anything else in the city. Located in the historic Mercantile building downtown, it allows couples to shape an atmosphere that feels entirely their own—from refined and romantic to bold and cinematic.
-
![Interior of an elegant restaurant with wooden tables and chairs, large windows, and decorative plants.]()
Pepp & Dolores
A perfect choice for couples planning a stylish and intimate rehearsal dinner in Cincinnati. Known for its warm ambiance and handmade Italian cuisine, this OTR hotspot offers a cozy yet elegant setting to gather with loved ones before the big day. With its inviting atmosphere and exceptional service, Pepp & Dolores ensures a memorable dining experience that perfectly kicks off your wedding festivities. Whether hosting a small gathering or a lively celebration, this venue delivers charm and flavor in every detail.
-
![Living room with green walls, built-in bookshelves, and a fireplace. It has a colorful patterned rug, green and yellow armchairs, blue wingback chairs, a central green ottoman, a brown leather chair, and various side tables. A large flat-screen TV is mounted above the fireplace.]()
Mercantile Library
The Mercantile Library offers its beautifully preserved space to members for weddings, private events, and photo sessions. With soaring ceilings, abundant natural light, and acoustics that carry both music and conversation with elegance, the library’s historic rooms are a rare architectural gem—refined, atmospheric, and unforgettable.
-
![Elegant banquet hall with round tables set for an event, featuring white tablecloths, burgundy accents, gold chairs, a chandelier, and a decorative fireplace adorned with floral arrangements.]()
Cincinnati Club
An elegant setting for couples planning their rehearsal dinner in the heart of downtown. With its stunning architecture, ornate details, and classic charm, this historic venue creates a sophisticated atmosphere for an unforgettable celebration. Providing a variety of beautiful event spaces, perfect for intimate gatherings or larger dinners, each exuding a sense of grandeur and refinement. Paired with exceptional catering and impeccable service, it’s an ideal location to toast with loved ones and kick off your wedding weekend in style.
-
![Elegantly decorated dining table set for a formal event, featuring floral centerpieces, pink napkins, gold candle holders, and modern chandeliers in an upscale venue with exposed brick walls and large windows.]()
Hotel Covington
A perfect venue for couples seeking a chic and modern setting for their rehearsal dinner. Located in the heart of Covington, this boutique hotel offers a blend of historic charm and contemporary elegance. With stylish event spaces, exceptional cuisine, and impeccable service, HC creates a sophisticated atmosphere. Whether you prefer an intimate gathering or a lively dinner party, the hotel’s versatile options and luxurious ambiance make it an ideal spot to kick off your wedding weekend in style.
-
![Historic stone building with arched balcony and string lights at dusk]()
Alms Park
Perched atop a hill with breathtaking views of the Ohio River and Lunken Airport, the pavilion combines timeless charm with natural beauty. Its elegant stone architecture provide a versatile space for anything from a casual gathering to a formal dinner. Surrounded by lush greenery and serene landscapes, the Alms Park Pavilion creates an inviting atmosphere where couples can celebrate with loved ones while soaking in the picturesque scenery before their big day.
-
![Black and white photo of people gathered in front of an old brick building with a large ornate door. Some guests are wearing formal attire, standing around cocktail tables and mingling. A table with bottles is set up on the right side.]()
Carnegie Center of Columbia Tusculum
This beautifully restored old library in Cincinnati offers a sophisticated atmosphere with its high ceilings, grand windows, and classic architecture. Perfect for couples seeking a blend of charm and character, the Carnegie allows for flexible dining options, whether it’s a formal sit-down meal or a more relaxed cocktail-style gathering. With its spacious layout and distinctive ambiance, it’s an ideal spot to celebrate with loved ones as you prepare for your big day.
Should you have your rehearsal dinner photographed?
Having your rehearsal or welcome party photographed offers numerous benefits that go beyond capturing memories. These pre-wedding events are often filled with candid moments, laughter, and heartfelt interactions as friends and family come together to celebrate.
I can document these intimate gatherings, allowing you to relive the joy and excitement leading up to your big day. These photos provide a more complete story of your wedding weekend, showcasing the love and connections between your guests. Plus, it’s a wonderful opportunity to include loved ones who may not be part of the wedding day itself. Having these moments professionally captured ensures you’ll have a full collection of memories to treasure forever.
Celebrate the Process
Wedding planning can be a whirlwind, so don’t forget to pause and enjoy this season together. It’s about more than just the day itself—it's the journey leading up to it. Amid the planning chaos, remember to enjoy this special time in your life. Here are some ideas:
Set Date Nights: Dedicate time for just the two of you to discuss wedding plans or take breaks from planning.
Celebrate Milestones: Treat yourselves when you reach planning milestones, like booking your venue or finalizing your guest list.
As you pull together your dream team of vendors, remember that each choice you make will add another layer to the beautiful story of your day. I believe that working with trusted, talented professionals allows you to relax and enjoy every moment, knowing you’re in good hands. Here’s to a celebration that feels true to you and is filled with memories you'll cherish forever!
